Amazon settlements, reconciled in Xero to the penny.
TrueBooks sorts every fee, refund and VAT line into the right Xero account and posts one clean invoice that matches your bank deposit.
An afternoon,
every fortnight. Gone.
Reconciling Amazon settlements by hand is the kind of work that quietly eats accountants' billable hours. Here's the swap.
Manual reconciliation
- Download the flat-file V2 from Seller Central
- Open it in Excel without breaking the encoding
- Hand-classify thousands of lines into accounting buckets
- Hunt down marketplace VAT vs reverse-charge
- Punch totals into Xero and hope they reconcile
- Hope your accountant doesn't spot the rounding
With TrueBooks
- Connect Amazon once
- New settlements arrive the day Amazon releases them
- Every line is sorted automatically, MF VAT included
- The right UK VAT rates apply to every line
- One Xero invoice ties to your bank deposit — to the penny
- An audit trail your accountant can sign off
Got my Saturdays back.
I used to spend a full evening every fortnight on the Amazon settlement. TrueBooks pulls it in and posts it cleanly to Xero — the totals match the deposit every time. The MF VAT split alone was worth signing up.
See a settlement reconcile itself
Every line, every fee, every VAT code.
Each Amazon settlement is broken down line by line and posted to Xero as one clean invoice that matches your bank deposit. No spreadsheets, no journal entries, no rounding rage.
Reconcile every line, automatically
Sales, refunds, FBA fees, marketplace VAT, shipping, storage, tax adjustments — sorted into the right Xero account and tax code. The total matches your bank deposit, every time.
International Amazon marketplaces
Sell across UK, EU and beyond. Each marketplace posts in its own currency with its own VAT logic.
Reversible, always
Made a mistake? Roll back. The Xero invoice is voided automatically.
Post to Xero in one click — and roll it back in one click.
Preview a settlement before it touches Xero. Post it as a fully broken-out invoice. If you spot a mapping you'd rather change first, roll back — the Xero invoice is voided automatically.
- Preview every line, every code before posting
- Sales, refunds, FBA, storage, ads, MF VAT — kept separate
- Rollback voids the Xero invoice and resets the row
- Re-post reuses the same invoice number, no duplicates
Numbers your VAT return will accept.
Pick a quarter. See the Box 1, Box 4 and Box 5 figures TrueBooks calculated from your real settlements. Drill into any line. Hand it to your accountant — or paste it into Xero's MTD submission yourself.
- Quarterly view with filing deadline + progress bar
- Output VAT (Box 1) and reclaimable input VAT (Box 4)
- Net VAT position (Box 5) — payable or refund
- VAT 100 reference grid, ready for filing
And everything around it
Financial analytics
Income, deductions and net disbursement, broken into the same buckets your accountant cares about.
Inventory & COGS
Every SKU pulled live from Amazon, with the cost you paid sitting next to it.
Trends & projection
Daily trends, deduction composition and a projection out to 90 days — from the same lines that post to Xero.
Every posting can be rolled back in one click. Nothing is irreversible.
Two-factor sign-in, encrypted connections, and UK-based support — read more about security.
Connect your Amazon account in about 4 minutes. Imports start automatically.
Pricing that scales with your orders — most sellers pay £15–25/mo.
Pricing follows your monthly order volume — automatically up in your peak months, automatically back down when things calm down. No upgrade calls, no plan-juggling.
Renews on the 1st of each month · Final tier locks at 23:59 month-end from your actual order count
- Unlimited Amazon marketplaces
- Automatic settlement import
- One-click Xero posting + rollback
- VAT audit, broken out by HMRC box
- Account & tax mapping wizard
- Email support, UK office hours
Start free — keep your current tool running alongside while you compare.
Start 30-day free trialSwitch and save up to £864 a year.
Compare the leading Amazon-to-Xero competitor at every volume band. At the top of the table the gap is £72 a month for the same outputs.
| Monthly orders | Them | TrueBooks | You save |
|---|---|---|---|
| 0–200 | £15–18 | £9.99 | up to £8 (44%) |
| 201–500 | £26 | £14.99 | up to £11 (42%) |
| 501–1,000 | £35 | £20.99 | up to £14 (40%) |
| 1,001–2,500 | £42 | £24.99 | up to £17 (40%) |
| 2,501–5,000 | £51 | £29.99 | up to £21 (41%) |
| 5,001–10,000 | £68–84 | £49.99 | up to £34 (40%) |
| 10,001–15,000 | £116 | £68.99 | up to £47 (40%) |
| 15,001–25,000 | £149–180 | £107.99 | up to £72 (40%) |
Up to £72/month (£864/year) cheaper at the top band — same outputs.
Competitor figures from their published rate card. We don't name them — we're here to talk about value, not pick fights.
Not ready to connect Amazon yet?
Get the 5-minute overview and our UK VAT guide for Amazon sellers by email.
No spam, no drip campaign — one email.
Built for the people doing the bookkeeping.
Finally an Amazon-to-Xero tool that actually balances.
We onboarded three Amazon clients onto TrueBooks last quarter. The Box 1 / Box 4 / Box 5 view is exactly what we need at quarter-end, and the rollback button has saved us more than once after a chart-of-accounts tweak.
Fairer pricing than anything else we tried.
The elastic plan is the killer feature. We had a quiet summer and the bill dropped. November came and the tier moved up automatically — no calls, no plan-juggling. Per-order cost falls as we grow, which is how it should work.
Built for both sides of the books.
Get your Saturdays back.
Whether you ship a few hundred orders a month or scale across UK and EU marketplaces, TrueBooks puts a clean Xero invoice behind every Amazon deposit — without the spreadsheet detour. MF VAT, FBA fees, multi-currency, all handled.
Start free trial as a sellerClose out Amazon clients in minutes, not days.
Stop billing client time on data wrangling. Invite teammates with scoped permissions, hand the mapping wizard to a junior, and finish a client's quarter with a VAT trail your reviewer can actually follow.
Start free trial for your practice
Secure by design, not as an afterthought.
Your books hold real money and your VAT numbers. We treat every account like it's the one being attacked — two-factor sign-in from day one, plus an optional Stealth Mode for anything that could change your figures.
- Two-factor sign-in via authenticator app, with one-time backup codes if you lose your phone
- Text-message codes as a backup, sent to your verified number
- Stealth Mode asks for a fresh code before posting, rollback, disconnect or delete — so a stolen laptop alone can't do harm
- Remember a trusted device for 30 days to keep daily sign-in quick
- Sensitive data encrypted, admins auto-signed-out after 30 minutes idle, every important action logged
Connects via the official Amazon SP-API and Xero OAuth — no passwords shared, nothing to install.
Common questions, honest answers.
Not covered here? Email support@truebooks.co.uk — UK office hours, same-day reply.
What is Amazon settlement reconciliation?+
Is TrueBooks the right Amazon seller accounting software for me?+
Does TrueBooks integrate with QuickBooks?+
How is the Amazon Xero integration different from a Xero bank feed?+
How does TrueBooks handle MF (Marketplace Facilitator) VAT?+
Do I need a developer account or API keys?+
What if my Xero chart of accounts looks different from yours?+
Can I import historical Amazon settlements?+
What happens if I cancel?+
Does TrueBooks do my VAT return for me?+
Can I run TrueBooks alongside A2X or Link My Books while I compare?+
What happens when the 30-day trial ends?+
Your last settlement could reconcile itself today.
Connect Amazon today — your first month is free, and there's nothing to cancel because we never took a card.